Administration Assistant

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ASK IT Limited

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 Job Description: 

  • Perform daily administrative and clerical duties, including housekeeping support, maintenance and filing of records and etc.;  
  • Perform sales counter duties, including handling booklet and stationary sales, keeping stock, placing replenishment orders, handling customer payment and related records, and answering customers calls and enquiries; 
  • Seat at the reception counter and perform receptionist duties, including greeting all visitors in a professional andfriendly manner, advising the hosts as soon as guests arrive and handling telephone enquiries promptly and in politely manner; 
  • Assist managers in coordinating with service providers and monitoring their services quality regularly; 
  • Prepare expenditure approval requests in our internal system and handle related documents, and follow up subsequent settlement; 
  • Attend both on site and external training courses as and when necessary;  
  • Maintain and practice a high degree of confidentiality and integrity; 
  • Observe policies and procedures on site as directed by the Supervisor; 
  • Attend team meetings and follow any instructions given; and Perform other ad hoc duties as assigned. 

Job Requirement: 

  • Post-secondary education or above; 
  • 3 to 5 years of relevant working experience in administration, hospitality, property management, accounting or similar discipline; 
  • Proficiency in PC skills (Words, Excel, Outlook, Chinese Word Processing & ERP); 
  • Fluency in English, Mandarin & Cantonese; 
  • Excellent telephone manner and interpersonal communication skills; and 
  • Customer service orientation.  
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