Administrative Office Assistant (AOA)

Responsibilities:

-Assist with maintaining office operations by providing office support duties, e.g. receiving and distributing communications; collecting and mailing correspondence/parcels (including internal and external); photocopying, document scanning, binding and filing

-Monitor the use of office equipment and supplies within the office

-Coordinate the maintenance and repair of office equipment

-Manage the pantry stock including tissue paper, milk, tea, sugar and drinks etc.

-Maintain and ensure the pantry, meeting rooms and office are clean and tidy

-Monitor, maintain and replenish office supplies and inventory levels

-Support general admin related tasks including answering phone calls, forwarding messages etc.

-Assist with meeting rooms setup/tidying up before/after meetings, conferences, activities and events

-Run office related errands, other administrative support and ad-hoc duties as assigned.

-Required to work overtime or whenever needed

Languages:

-Fluency in spoken and written English and Chinese (Cantonese required, Mandarin preferred)

General Competencies:

-Excellent time management, organizational, communication and interpersonal skills

-Good team player with pleasant, flexible, responsible and detail minded character

-Highly organized, detail-oriented with the ability to multi-task and work independently

-A pro-active and 'can-do' attitude towards existing working practices

-Ability to work within tight timelines/deadlines

Requirements:

-Minimum 1-year of relevant administrative working experience; Previous office experience an advantage

-Knowledge of office procedures, methods and equipment

-Proficient in PC applications including Microsoft Word, Excel and Outlook

-Knowledge of Zoom and Skype usage

We offer competitive remuneration package and comprehensive fringe benefits including medical insurance. Interested parties, please submit your application online. Applicants with less experience may be considered as a trainee. For more information about our company, please visit our website https://www.totalcredit.com.hk. Data collected would be used for recruitment purposes only. Applicants who do not hear from us within 8 weeks may consider their application unsuccessful and their data will be destroyed within 12 months of receipt.